Vacancies

At Mater Misericordiae Hospital, our most valuable resource are our employees. We aim to provide the best client experience by having the right employees on the right jobs.


Kindly stay alert and disregard any communication that:


  • *Requires you to pay a fee to be shortlisted or interviewed
  • *Requires you to pay fees for a certain recruitment process
  • *Requires you to sign contracts sent through unofficial emails before meeting HR at the Hospital’s HR Office
  • *Is not from our official email domains
  • *Informs you that you have been selected without going through an interview
  • *Is from other websites announcing job vacancies that do not appear on the Mater website careers page

Mater Misericordiae Hospital, a leading health care provider in East and Central Africa has excellent career opportunity. Mater Misericordiae Hospital offers exceptional, compassionate and christ-centred health care services to our clients through an innovative, engaged and competent workforce. The successful candidate will fill in the below position(s).


Legal Officer


Position Summary

He or She shall be reporting to the Legal service Manager


Main Duties


  • Preparing and Managing contracts, Leasing security documents, MOUs, and other legal documents between the Institution and other parties
  • Reviewing and negotiating various agreements and documents with suppliers and customers including sales contracts, confidential agreements, tender documents.etc
  • Communicating with external attorneys to provide legal advice on the issues related to the institution’s obligations, rights, risks and organization privileges if needed
  • Collaborating with other internal departments such as HR, Finance, Marketing to ensure Legal Compliance for the institutions
  • Coordinating with Human Resources, Management Team, or external attorney (if needed) to enforce procedures and policies legally
  • Reviewing and vetting demand letters, statutory notices, pleadings, affidavits, and other relevant litigation documents
  • Guiding on litigation matters
  • Managing litigation records and regular review of litigation matters
  • Liaising with external lawyers to defend the institutions rights involved in contract negotiation, dispute settlement, and litigation if needed
  • Any other related duties assigned from time to time

Qualifications


  • Bachelors of Law LLB degree
  • Diploma from the Kenya School of Law
  • Advocate of the High Court of Kenya with a current Practising Certificate
  • 3 years of relevant working experience

Skills and Competencies


  • Excellent drafting and reporting-writing skills
  • Strong working knowledge of contract drafting and Lease transactions
  • Analytical thinker
  • Ability to work under Pressure and meet tight deadlines
  • Excellent interpersonal skills
  • Good verbal and written communication skills

If you are interested in the above position and you meet the requirements listed, please send your application together with a detailed CV, Copies of Academic Certificates, three [3] referees and include their telephone contacts and email address to hrrecruit@materkenya.com so as to reach us not later than 14thJune 2024


Only shortlisted candidates will be contacted


Please note Mater Misericordiae Hospital does not charge any fee at any stage of our recruitment process


Pharmacy Store Inventory Officer


Main Duties


  • Responsible and Accountable for the stocks in the respective store assigned
  • Receiving and inspection of all pharmaceutical products delivered to the stores by suppliers as per the laid down guidelines
  • Ensuring proper carriage, packing, and storage of stock in the store while enforcing safety and easy retrieval
  • Applying proper inspecting procedures with a focus on shelf life, quality, and packaging, LPO, delivery notes, and Invoices. Ensuring all stored items are well labeled and accurately stored in their mapped locations
  • Processing service orders from user departments and issue all stock and non-stock items to various operational areas in the main hospital and external medical centers
  • Performing regular stock counts to ensure physical stock levels are consistent with system stocks every week and during the quarterly stock-take exercises
  • Putting measures in place to trace; and prevent theft and pilferage of the stock
  • Maintaining records for breakages and returned items as per the policy.
  • Returning all defective or near-to-expire items to suppliers within reasonable time to mitigate losses to the Hospital and Supplier
  • Utilization of ERP inventory software to process requisitions and orders, issue stock analysis, and report on stock levels and stock movement trends
  • Maintaining standards of health and safety, hygiene, and security in the store
  • Confirming that all items received conform to the Local Purchase Order, Contract, Delivery Note, and, where applicable, shipping documentation
  • Managing stock levels and Issue stocks under the FIFO method while enhancing expiry Management, mitigating stock-outs, and avoiding obsolescence
  • Submission of invoices and delivery notes twice a week to the Finance Department for payments and regular follow-up of credit notes in an accurate manner to prevent payment disputes

Required Qualifications for the Position


  • Degree in the Procurement related field. Additionally, a diploma in Pharmacy is preferred
  • 3 years working experience in procurement and supplies management
  • Member of KISM (Kenya Institute of Supplies Management)

If you are interested in the above position and you meet the requirements listed, please send your application together with a detailed CV, Copies of Academic Certificates, three [3] referees and include their telephone contacts and email address to hrrecruit@materkenya.com so as to reach us not later than 21stJune 2024


Only shortlisted candidates will be contacted


Please note Mater Misericordiae Hospital does not charge any fee at any stage of our recruitment process


Procurement Officer


Main Duties


  • Ensuring timely and efficient procurement of goods, works, and services and observing transparency, fairness, and competitiveness
  • Participating in preparing and receiving bidding documents, and ensuring their safe custody
  • Undertaking evaluations, negotiations, and award recommendations for bidding processes related to quotations, expressions of interest, proposals, and tenders as per laid down procedures
  • Sustaining accuracy in preparation of LPOs, GRNs, Issue Notes, Requisitions, and all other documents with the ERP system and manually
  • Preparing reports and ensuring timely reporting to the relevant authorities (s)
  • Ensuring that contracts being submitted for approval have supporting documentation, and have been approved at the appropriate stage
  • Examining, and testing existing contracts and developing new ones as appropriate.
  • Controlling spend and building a culture of long-term savings on procurement costs.
  • Spearheading supplier registration processes and conducting market surveys from time to time
  • Coordinating purchasing and inventory activities on the e-platform
  • Receiving the materials supplied by the vendor as per the local purchase orders, contracts, and associated documents
  • Inspecting deliveries thoroughly for quality, quantity, specification condition, condition, and expiry date
  • Submitting invoices of the materials received from vendors to the Accounts department for payment.
  • Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times and providing reports
  • Following up on stock-outs and escalating information on requested items or alternative solutions
  • Monitoring fridge temperatures, correcting inconsistencies, and safeguarding stock items.
  • Categorizing materials in different product lines and assigned locations.
  • Maintaining neatness and tidiness of the store
  • Issuing, monitoring, supervising stock levels, managing stock movements, and recording transactions as per procedure
  • Sustaining supportive activities and relationships with all stakeholders

Required Qualifications for the Position


  • Degree in Procurement related field
  • 3 years working experience in procurement and supplies management
  • Member of KISM (Kenya Institute of Supplies Management)

If you are interested in the above position and you meet the requirements listed, please send your application together with a detailed CV, Copies of Academic Certificates, three [3] referees and include their telephone contacts and email address to hrrecruit@materkenya.com so as to reach us not later than 21stJune 2024


Only shortlisted candidates will be contacted


Please note Mater Misericordiae Hospital does not charge any fee at any stage of our recruitment process


Store Assistant


Main Duties


  • Ordering surgical and pharmaceutical supplies as per scheduled guidelines
  • Overseeing inventory, replenish stock, and optimize stock levels
  • Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times
  • Providing reports of the periodic inventories done and participate in stock take exercise
  • Receiving the materials supplied by the vendor as per the requisition
  • Checking the materials thoroughly for quality, quantity, specification condition, condition, and expiry date
  • Delivering invoices of the materials received from vendors to the Accounts department for payment
  • Following up on stock-outs with procurement and escalate as needed
  • Monitoring fridge temperatures, chart daily temperatures, and report inconsistencies
  • Taking appropriate action for care and preservation of the materials, and report any breakages and/or expiries
  • Ensuring safety precautions and measures are observed for the safety of personnel and materials at the store
  • Categorizing the materials in different product lines and stock in the appropriate locations.
  • Maintaining neatness and tidiness of the store
  • Issuing, monitoring, and recording surgical and pharmaceutical materials for use in theatres.
  • Monitoring expiries, breakages and stock movements
  • Maintaining accurate stock records and file stock documents.
  • Generating reports and submitting to concerned authorities

Required Qualifications for the Position


  • Diploma in Procurement and supply chain Management.
  • 3 years of relevant working experience
  • Working in a hospital set up is an added advantage
  • Member of KISM (Kenya Institute of Supplies Management)

If you are interested in the above position and you meet the requirements listed, please send your application together with a detailed CV, Copies of Academic Certificates, three [3] referees and include their telephone contacts and email address to hrrecruit@materkenya.com so as to reach us not later than 21stJune 2024


Only shortlisted candidates will be contacted


Please note Mater Misericordiae Hospital does not charge any fee at any stage of our recruitment process